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How to Use oil record book part II- Cargo/ballast operation for tankers

Oil Record Book – The document required to be carried on board ships by MARPOL 73/78, Annex I, reg. 20. Every oil tanker of 150 gross tonnage and above and every ship of 400 gross tonnage and above, other than oil tanker, shall be provided with an Oil Record Book, Part I (Machinery space operations). Every oil tanker of 150 gross tonnage and above shall also be provided with an Oil Record Book, Part II (Cargo/ballast operations).

The Oil Record Book Part II shall be completed on each occasion, on a tank-to-tank basis if appropriate, whenever any of the following cargo/ballast operations take place in the ship:

a) Loading of Oil Cargo.

b) Internal transfer of Oil Cargo during voyage.

c) Unloading of Oil Cargo.

d) Crude Oil Washing

e) Ballasting of Cargo tanks

f) Cleaning of Cargo tanks

g) Discharge of Dirty Ballast

h) Discharge of water from Slop tanks into the sea

i) Disposal of residues and oily mixtures not otherwise dealt with

j) Discharge of Clean Ballast contained in Cargo tanks

k) Condition of Oil Discharge Monitoring and Control System

l) Accidental or other exceptional discharges of oil

m) Additional operational procedures and general remarks example

Closing of all applicable valves after slop tank discharge operations or pressure testing of cargo piping or ODMCS testing, etc.

Each operation described above shall be fully recorded without delay in the Oil Record Book Part II, so that all entries in the book appropriate to that operation are completed.

Entries in the Oil Record Book are to be made in accordance with Regulation 36 of Annex I of MARPOL 73/78, as demonstrated in Appendix III of Annex I of MARPOL 73/78, Form of Oil Record Book, OIL RECORD BOOK PART II Cargo/Ballast operations, (Oil Tanker)

When making entries in the Oil Record Book, the date, operational code and item number shall be written in the appropriate columns and the required particulars shall be recorded chronologically in the blank spaces.

Each completed operation shall be signed for and dated by the officer in- Charge (As per section 3.0). Each completed page shall be signed by the master of the ship.

Guidance for Entries in the ORB Part 1 & Environmental Compliance procedures

  1. Dates should be entered in dd-MONTH-yyyy format, e.g. 12-MAR-2012;

  2. Incineration or landing ashore of oily garbage and used filters should be recorded in the Garbage Record Book only;

  3. All Entries are to be made and signed by the officer or officers in charge of the operations concerned. The Chief Engineer is to review the ORB on a daily basis and verify / countersign each entry. Each completed page shall be verified and signed by the Master of the ship;

  4. There must be no empty lines between successive entries;

  5. If a wrong entry is made in the Oil Record Book (ORB) it should be struck through with a single line in such a way that the wrong entry is still legible. The wrong entry should be signed and dated, with the new corrected entry following;

  6. Tank names and capacities must be recorded exactly as per the entries in the International Oil Pollution Prevention Certificate (IOPPC). The tanks and capacities in the IOPPC should also be checked to ensure they are correct as per the capacity plan and the actual tanks onboard - there have been a number of observations due to the mistakes made by class in the IOPP supplement.

  7. Although recording of quantities retained in bilge water holding tanks listed under section 3.3 of the IOPPC is voluntary, it is recommended to be recorded within the ORB.

  8. The recording of general maintenance of items relating to the OWS is also voluntary

  9. All MARPOL equipment and spares tagged as “critical” within the PMS are to be kept aligned with the Critical Equipment List and TEC 18 ”Minimum Critical Spares Inventory” approved by the Fleet Superintendent.

  10. It should be noted that USCG and PSC inspectors are now downloading data from the Oil Content Meters (OCM). This data is compared with the entries in the ORB so it is essential that times entered in the ORB are accurate.

  11. All MARPOL / “Magic Pipe” prosecutions in the USA have been successful based on false or inaccurate entries in record books (Oil, Garbage, Ballast & VGP), NOT THE ACTUAL ILLEGAL DISCHARGE.

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