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Guideline for Oil transfer system on board ship

Before commencing fuel oil transfer operation, chief engineer shall post cargo information as described .


Oil transfer system
(Post the under mentioned line diagram)

A line diagram of the vesselís oil transfer piping including the location of each valve, pump, control device, vent and overflow.

The location of the shut-off valve or other isolation devices that separate all bilge or ballast system from the oil transfer system.


Oil discharge containment and procedures for emptying the oil containment.


33CFR155.320
The oil discharge containment is a metal box welded to the deck under or around each fuel oil, bulk lubricating oil tank vent, overflow, and filling pipe in accordance with 33CFR155.320.

Drop the oil into fuel oil tank using the by-pass valve or transfer into the fuel oil tank by other methods.


Number of personnel on duty


More than two crew members (at least one engineer) shall be on duty to conduct the oil transfer operation.




Duties on personnel


Each crewmember engaging in the oil transfer operation shall familiarize himself with the line diagram of the piping, valves, tanks and etc.


Chief engineer


Chief engineer shall inspect each equipment and confirm them normal condition and give adequate instructions to the person in charge.


Person in charge


The person in charge shall aid the chief engineer and operate valves and check ullage.


Engine hands


Engine hands shall engage in oil transfer operation under the command of chief engineer and the person in charge.


Procedures for tending the vesselís mooring


The person in charge of oil transfer shall assure that the vessel is securely moored and the moorings are being tended as necessary through consultation with the deck officer on duty.

Each deckhand on duty shall watch ship mooring and report to officer on duty and operate the mooring winch, if necessary.


Procedures for operation the emergency shutdown


When charging fuel oil from shore facility or barge, the emergency shutdown must be provided by the transferring facility. When transferring fuel oil by shipís pump, engineer in charge shall operate the emergency shutdown button.


Procedures for topping off tanks

When topping off tanks, engineer in charge shall check ullage continuously and request the shore personnel to reduce the loading rate if necessary to avoid the possibility of oil spill.


Communications during oil transfer operation


Chief engineer shall discuss with shore personnel about communications during transfer operation. Communications require that continuous two-way voice communications be possible at all times, ex. walkie-talkie.


Procedures for closing all valves used during oil transfer operation


Chief engineer shall ensure that all valves used during the oil transfer operation are closed after completion of the transfer.


Procedures for closing and opening the vesselís openings


i) Hatches

ii) Ullage openings

iii) Sounding pipes

No person shall open the abovementioned openings without permission of the chief engineer.


Procedures for reporting oil discharge into the water

In the case of an oil spill, Master shall report to the terminal and the undermentioned

government agency immediately.

The National Response Center(NRC)

Washington,D.C.

Tel.(800)424-8802(24)

Coast GuardGovernment Official

If directly reporting to the NRC is not practicable, reports may be made to the Coast Guard or Government Officials for the geographic area where the discharge occurred.

Contents of Reporting

i) Date and time of discharge

ii) Date and time of reporting

iii) Shipís name

iv) Companyís name

Where the discharge occurred

i) Kind of oil

ii) Quantity of discharge

iii) Weather

iv) Tide and current

v) Sea condition

vi) Cause of incident

The above facts shall be entered in the Log Book and the Oil Record Book.


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