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Purpose of ships planned maintenance system and how to use it

From the requirements of the ISM code ship owner must have written plans, procedures and guidelines for the shipboard operations on a particular vessel (including how cargo is loaded, stowed and secured) and the maintenance of the ship and its cargo equipment. This inevitably means that these procedures will be subjected to close scrutiny in the event of loss or damage. In this context, of even greater significance is the reporting system required by the Code whereby reports on problems encountered are generated, corrective action is taken to remedy the defect in the way the ship is operated, and then monitoring of the change is implemented to ensure the revised system works. All of these steps must be fully documented.

It does not take a great stretch of the imagination to visualise a situation where a number of incidents have arisen with a vessel which, if taken together, point to a serious defect in the ship herself or the way in which she is operated. The implications of this for seaworthiness or indeed for the position of the owner with his hull underwriters will depend on the circumstances of the case, but it is clear that ISM cannot be ignored when considering the factors that determine whether a vessel is seaworthy.

The purpose of the shipboard planned maintenance system (PMS) is:

• To ensure that all maintenance is carried out with adequate intervals, and in accordance with the schedule in the planned maintenance system.

• To maintain and keep all engines, machinery and technical components in good working order at all times, to avoid stoppages and to maintain charter party speed and consumption requirements.

• To avoid interruption and oversight of work by covering all of the work.

• To make clear demarcation between onboard and shore maintenance work.

Containership mounted with deck crane

How To Use

• The “Planned Maintenance System” shall be under the supervision of “Onboard Management & Maintenance Committee.”

• The Chief Engineer, Chief Officer or First Engineer shall record the results of maintenance and inspection .

• The completed Data of “Planned Maintenance System” of both deck department and engine department shall be approved by chief officer and chief engineer respectively then checked by the Master, and submitted to the Technical Superintendent in charge accompanied with the vessel’s comments for improvements every month.

• The Technical Superintendent in charge shall ensure that the “Planned Maintenance System” is working in order and shall respond to the vessel’s comments with relevant instructions.

• The maintenance intervals of each article in the system can be adjusted when necessary; the vessel shall request the Technical Superintendent in charge with the established form.

Composition of “Planned Maintenance System”

The system is composed of deck department and engine department. The deck department covers cargo related, radio related and catering related equipment.

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