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Ships arrival in ports - check items prior entry

Any prudent navigator will make arrangements and basic preparation prior entering in a port. Summarized below are some basic check items . These procedures are only indicative, not exhaustive in nature and one must always be guided by practices of good seamanship.

1) Considered port/passage information and weather/tidal conditions

2) Adjusting draft and trim (considering restrictions at arrival port)

3) Reporting arrival information (ETA, VTS, JASREP, AMVER, AUSREP, etc)

4) Confirmation of berth information (which side to alongside pier, gangway, mooring lines, manifold size, etc)

5) Parallel operation of steering gear power units

6) Testing of steering as per SOLAS V/26 (enter in logbook)

7) Marking (port/voy no/ships time) and adjustment (chart speed/depth etc) of course recorder / echo sounder and confirmation of recording paper

8) Communication tests between Bridge and Steering Gear Room

9) Tests of main engine ahead and astern (entry in logbook)

10) Working tests of bow thruster if fitted (bridge & wing controls)

11) Confirmation and necessary adjustment of nautical instruments(Radar, ARPA(mapping etc), GPS, Log, AIS etc)

12) Confirmation of synchronizing between repeaters and master compass

13) Confirmation of indication and illumination of magnetic compass

14) Synchronization of ships clocks, including with E/R

15) Confirmation of record paper and time adjustment of engine telegraph logger

16) Confirmation of correct VHF channel in use

17) Preparation of lights, shapes, flags, etc. Confirmation of daytime signal light (Aldis Lamp)

18) Preparation of pilot card and master pilot information exchange and bell book

19) Indication of tides, times of sunrise and sunset, and draft

Anchor & mooring deck
Fig: Anchor & mooring deck

20) Preparation of pilot ladder

21) Anchors are in a state of readiness (complying with port/terminal requirements)

22) Confirmation of preparation & operation of mooring winches and windlass (Including remote operation system if fitted) & communication with stations

23) Confirmation of safety of working circumstances, and readiness of cargo work equipment

24) Port Security & Contact information confirmed and prepared as per the SSP

25) Master shall have a meeting with Pilot about passage plan

Go/No Go Situation

Prior to port departure, or port entrance, the Master must decide whether the vessel is a ‘go’ or ‘no go’ situation. Making this decision, involves assessing the risks including:- Examples of No-Go Situation include:-
  1. Critical Equipment or Machinery not working.
  2. Vessel un-seaworthy
  3. Adverse weather conditions where the safety of the crew, vessel or cargo would be at risk.
The office is to be advised in the event of a ‘no go’ situation.

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Questions from user and feedback Read our knowledgebase is merely an informational site about various aspects of ships operation,maintenance procedure, prevention of pollution and many safety guideline. The procedures explained here are only indicative, not exhaustive in nature and one must always be guided by practices of good seamanship.

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