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Supply, upkeep and readyness of navigational charts and how to correct them

The Master shall keep and maintain the latest editions of Charts (of a large enough scale) & Nautical Publications for the areas which the merchant vessel routinely trades. In addition he is to also keep selected Charts and nautical Publications taking into consideration the possibility of an emergency entry into such waters.

There are currently two methods of carrying out electronic chart corrections, either via Weekly Updates, CD or downloaded weekly from a recognised electronic chart supplier’s data. The preferred method will be decided by the Management Office depending on the communications equipment onboard the vessel but in the majority of cases the lack of internet access will determine the update CD as the best option. This regular update CD should be arranged through vessel management office under a folio management contract, similar to that which should be in place for the paper charts and publications onboard.

In circumstances where the electronic chart data is used for reference only, such systems must be maintained up-to-date. If the electronic chart software onboard is not being maintained with regular updates, the system must be switched off. Where such equipment is recorded on the Safety Equipment certification of the vessel, Class will also require notification.

Uncorrected chart data appearing on the electronic chart may cause confusion to the navigator compared with data recorded on the paper chart and this is obviously a dangerous condition for the vessel.

Vessels using ECDIS as the primary means of navigation, as specifically approved by their flag state, must be subject to regular software updates as this will have been a condition of the ship-specific approval.

All corrections to charts and publications are available through a contractor who is authorized by various major hydrographic organizations. All corrections to active Charts (current portfolio) are also available via email and blocks correction to publications as well as full Notice to Mariners sent monthly by disc in mail packet.
Charts must also be corrected with any local Notices to Mariners issued by a port.

For ships fitted with ECDIS (Electronic Chart Display System), the Company (through a contractor) supplies disc containing updates of charts. However, it is emphasized that the where primary means of navigation is the paper chart and ECDIS is only an aid to navigation.


Correction Of Charts & Nautical Publications

A responsible officer should immediately correct the present voyage charts & publications upon receipt of the corrections, followed by other charts and publications.

Only current editions of Charts and Publications are to be used. Cancelled editions must be clearly marked so, in pen, and removed from the confines (territory) of the wheelhouse.

If there is a change in the route or the trading pattern, the previous charts must corrected until Master is sure that the vessel will not revert to that route in the foreseeable future.



Vessel using Digitrace should thoroughly familiarize / reading the instruction manual for correction of Charts and Nautical Publications .

Temporary (T) & Preliminary (P) notice numbers are to be recorded in Chart Correction Record . Such information is readily available in weekly notices to mariners or from the Digitrace system as well as from the monthly Digitrace update CDs (containing complete Notices to Mariners with corrections for all Charts & Publications).

Applicable T & P corrections shall then be made in Pencil on all charts to be used for the current voyage. After correcting affected voyage charts for applicable T & P corrections, the correction number shall be entered in Pencil at the location of correction as well as on the bottom of chart.
After making such correction, suitable annotation shall be made in the Chart Correction Record to indicate that the correction has been physically made on the chart. Any cancelled T & P notices should be struck out in the Chart Correction Record and erased from the corresponding charts.

A copy of the current In-Force list (usually published monthly) shall be filed along with the Chart Correction Record and used for monitoring and verification of current T & P notices in force.

Navigational Warnings promulgated through Notices to Mariners (Navareas / Hydrolant / Hydropac) should be filed area wise as long as valid (removed when cancelled), in a dedicated file, and relevant ones marked on voyage charts.

Navigational warnings received through EGC or Navtex should also be marked on chart if applicable and the printout retained for 1 year. It is necessary for the Officer on Watch and Master to sign on the printouts and for all officers to sign on the Weather Faxes.



Chart , ECDIS & publications updates :

Requirement of ECDIS training and implementation guideline

SOLAS chart carriage requirement & mandatory requirement of ECDIS

How to correct the nautical publications








Confirmation and record of securing

The following checklists shall be used to confirm the securing condition:

Cargo ships preparation for sailing

Checklist for Navigation in Heavy weather

Checklist for Departure

How to maintain Water tightness, Seaworthiness, Fire integrity and Security of ship ?

Securing your vessel for sea passage - when to check and what to check

Confirming stability & hull strength prior sailing

Collecting Information and Data for Passage Planning



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