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Cargo oil loading preparations for oil tankers

Prior loading oil cargo in a tanker vessel require utmost diligence in planning and most careful consideration will need to be made for a safe operation. Following are the basic procedure fo a quick guidance prior loading oil cargo.



Preparation of the Cargo Plan

The Chief Officer shall prepare a detailed cargo oil loading plan prior to arrival discharge port. The loading plan shall be posted in the CCR at a conspicuous location, and distributed to all personnel directly involved in the discharge operation.

The loading plan should be signed to confirm that personnel have read and fully understood the plan.

The Chief Officer shall also prepare a watch schedule and Person in-Charge list for oil transfer operations for the discharge operation.

Prior to commencement of loading operation the Chief Officer shall conduct a “Pre transfer cargo safety meeting” with all the concerned crew and shall have a duty officer read aloud such loading plan to all the attending officers and crew.

Special details, port requirements and special precautions or procedures should be discussed with all personnel involved in the loading operation.

Preparing of Ballast Pumps

The Ballast Pumps shall be in all readiness prior to arrival at loading port.

Cargo Oil Transfer Check Lists.

The Chief officer shall complete the following check lists prior to, during and upon completion of cargo oil transfer operations.

The Chief Officer, after confirmation, shall affix his signature on the related checklist. The Master, shall then sign on the completed checklist.

Oil tanker QUDS underway

Display of warning notices and signs



Hose Connection

The chief Officer or deck duty officer must be in attendance during connection of cargo oil transfer arms / hoses.

Cargo Oil Transfer Meetings with Terminal representative

The Master, Chief Engineer and Chief Officer must attend and carry out a “pre-transfer cargo safety meeting” with the shore facility representative to ensure full agreement with the cargo oil discharge plan, and to agree on method of communication during emergencies.

The “Ship/Shore Safety Check List” or relevant “Ship to Ship Transfer Check List” must be completed and signed for in agreement by both parties after successful completion of safety checks and confirmation and prior to starting of operations.

Dry Survey / OBQ survey

• The cargo tanks readiness is to be confirmed by the attending Surveyor / Loading master. He shall be escorted by a responsible officer. Upon completion survey, obtain the surveyors certificate / acknowledgement on ship’s document.

• The vessel is to prepare dry certificate (OBQ Certificate, as required), upon completion of inspection and the same shall be acknowledged from the attending official. If available, copy of the surveyor’s document to be retained onboard.

•Closed method of dipping such cargo tanks shall be followed.

Cargo documents and Information required for Surveyors at Loading ports
> Dry certificate at discharging port(s)
> Vessel Experience Factor
> Cargo Tank History
> Slop certificate, if applicable
> Arrival & Departure / Tank condition of Water Ballast Tanks and Fuel Oil Tanks
> Cargo Oil Tank Ullage Table
> In-tank bottom line Capacity Information
> The Vessel Particular
> Pre-loading plan

Lining up Pipelines and Valves

Prepare the lines of the designated tanks to be loaded.

> Suction valves for tanks are not to be used suitably marked and protected from accidental miss-operation.

> Carry out the filling of the separator with utmost caution, taking care to avoid ”Liquid Hammer”.

> Ensure that the IG pressure of the tanks are always maintained positive during the loading operation.

> Re-confirm the all Vapor Equal Live and Manifold Drain valves 0are closed, prior to start loading.

> Prior to commencing loading, the cargo tank line valves to be set as per the plan for start of loading.

Use the ship specific ‘Valve Checklist” prudently.

> Valves not in use should be secured and lashed shut. Check that all ballast tank lids are closed. They are to remain closed throughout the loading operation.

> Line / Valve settings are to be supervised and checked by the Watch-Officer and re-confirmed by the Chief Mate.

> The manifold drain valves must be shut and the Duty Deck Officer should confirm them shut.

> Unless an operation is in progress all manifolds shall be shut and all lines not connected to the shore line, including the offshore side, must have the manifold blanks secured by all the nuts and bolts; said nuts and bolts must be tight.

> The Duty Deck Officer stationed at the manifold when starting loading must confirm to the Chief Officer in the CCR that the correct manifold(s) are open and that the other manifold(s) including the offside manifolds are closed and blanked. Pressure gauges are fixed and covers removed.

> The order for opening of manifold valve shall be under the chief officer’s permission.

Precautions for Loading Heated Cargo

Unless the ship is specially designed for carrying heated cargoes, cargo heated to a high temperature can damage a tanker’s structure, protective coatings and equipment such as valves, pumps and gaskets.

• If heated cargoes have not been loaded since the previous 3 months prior, then prior to loading heated cargoes, a “Steam Trial Test” shall be carried out.

• The steam traps shall be maintained in accordance with the maintenance schedule.

• Vessel should check that the proposed loading temperature does not exceed the maximum loading temperature for cargo valves and / or tank coating limitations.

• Cargo plans should take into account changes in ullage space due to cargo temperature fluctuations, with special regard to expansion of cargoes.

• On loading heating cargo, special precautions shall be taken to efficiently drain all lines into the tanks, after operation.

• Also due regard to be considered where certain cargo is present

(ie if heated cargo is present in entire bottom line and non heated cargo is stowed adjacent, it may so happen that the section of bottom line passing through the non-heated cargo tank section may solidify in the line.)

In certain cases, it may be required to strip the lines to avoid such problems.

• Should there be any request to heat cargo beyond that of the valve safe maximum temperature then the company must be advised

Personnel arrangement at beginning of operations

In principle, for the start up of operations, all deck crew shall be in attendance and distributed as per chief officer’s instruction.



Onboard Announcement

Have the crew know the beginning of operations to call their attention to smoking, use of fire, designated passage and other matters.



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